posted by Administrator on Nov 10
As much as possible, make it a goal to convert to electronic invoicing. If you will receive invoices electronically, the mail time will be cut to almost none. Also, an electronic audit trail will put an end to finger pointing (as to who posted the double payment).
Insist that your processors employ rigid coding standards upon processing invoices. This should conform to the original naming standards that are used when the master vendor file is set up and the new vendors are added. Then focus on how your processors enter the invoice numbers. Companies taking this very simple step will find that duplicate payments will be almost eliminated.